Once your moderated study is live, you can manage all upcoming and completed sessions directly within Hubble. The Sessions tab lets you view participant details, track progress, and make adjustments to your schedule as needed.
When a participant signs up for a session, both you and the participant will receive a confirmation email. This email includes the invitation text, any custom details you added in the study setup email section, and the automatically generated meeting link.
All sessions will automatically appear on your connected calendar once participants are scheduled. Any updates made in Hubble, such as cancellations or time changes, will also be reflected in your integrated calendar in real time.
Viewing Scheduled Sessions
In the Sessions tab, you’ll see a list of all scheduled sessions, including participant names, session times, and current status.
Scheduled: The session is confirmed and upcoming.
Completed: The session has taken place.
Canceled: The participant or moderator canceled the session.
The scheduled session will appear in both your integrated calendar and the Sessions tab within Hubble. Click on any session to view more details such as the participant’s email, and meeting link. You can view sessions in two ways:
Calendar View: Displays your sessions visually on the calendar.
List View: Displays sessions grouped by status: Scheduled, Completed, or No Show.
For participants marked as No Show or Completed, you’ll need to update their status manually.
List
Calendar
You'll also see any booked sessions in the calendar along with their details.
See Related
- Setting-up Moderated Research
- Rescheduling and Marking Completion
- Recruiting external participants via Respondent
- Guide to Moderated Research